Tournament Planning Checklist
TOURNAMENT PLANNING CHECK LIST
- Choose the date of your event.
- Assess your food & beverage needs.
- Estimate the number of players expected.
- Sign contract and place deposit tsecure course and date.
6 to 8 Weeks Prior To Event
- Assess your merchandise needs for:
- Tee gifts (Shirts, golf balls, etc.).
- Tournament prizes (Merchandise that will require custom logos will take approximately 4-6 weeks tbe delivered).
- Staff and volunteer needs.
- Order banners and/or hole sponsorship signs.
- Order hole-in-one insurance if needed.
- Keep Tournament Director updated on estimated number of players.
4 Weeks Prior To Event
- Choose your menu and finalize food/beverage contract.
- Final payment due tthe course thold tee times.
- Final player count due.
3 Weeks Prior To Event
- Finalize format of your competition.
- Finalize transportation if needed.
- Inform Tournament Director of any special needs for sponsors or volunteers.
- Inform Tournament Director of needs for registration (# of tables, location, etc.).
- Discuss Gift Certificate needs with Tournament Director
- Send sponsor signs tcourse and discuss placement of signs. Closest tthe pin and long drive requests.
2 Days Prior To Your Event
- Send a player listing/pairings sheet tthe course by e-mail or fax. An Excel spreadsheet is the preferred method for player listings.
- Communicate any changes or questions you may have.
Day Of Your Event
- Deliver any signs, banners, prizes or hole-in-one cars that need tbe pre-staged the evening prior for an A.M. event and at least 3 hours prior ta P.M. event.
- Allow ½ hour prior tyour start for registration for every 40 players (e.g. 2 hours for 140 players, 1 hour for 80 players).
- Communicate any last minute changes tthe golf course tournament coordinator.
During Your Event
- Relax and have fun!
After Your Event
- Remember tpick up any leftover prizes.
- Remember tpick up any banners or signs.